Partnering, Not Pushing: How Co-Creation Leads to Real Clinical AI Transformation

📌 Top Tips for a Successful Implementation

Over dozens of implementations, we’ve learned that success is about more than just great technology - it’s about collaboration with our users, preparation and testing to make sure the technology is aligned to, and enhances clinical workflows in practice, even after it is rolled out. 

Here are our five proven tips for a smooth AI rollout:

✅ Pilot and User Testing
Run pilots with physicians early on, fine-tune templates together, and build commitment from clinical users and collaborate with them to co-create a solution that seamlessly integrates with their current workflow.

✅ IT Department Involvement
Engage IT teams early. Be upfront about the time and resources required, and acknowledge their workload — transparency builds trust.

✅ Mandate and Leadership
Assign a clear project lead within the hospital to drive change, coordinate rollout, and own delivery. Physician and leadership buy-in is essential.

✅ Readiness for Change
Ensure openness within the team to adapt and evolve documentation workflows — that mindset sets the tone.

✅ Leverage Best Practices
Build on lessons learned from other successful implementations to speed up adoption and avoid common pitfalls.

✅ Plan for sustainability
Look beyond the pilot phase - long-term success depends on embedding the product into routine clinical workflows. Involve operational champions who will carry the torch after implementation.

🗣️ From the Field: Insights from our Lead

“We believe that a successful implementation relies on the right technical expertise combined with a personal and approachable attitude towards end users.
Together with the client, we ensure an implementation that aligns with the workflow and rhythm that healthcare professionals are accustomed to.”
— Willem Cornet, Lead Implementations at Autoscriber

🎥 Real-World Results at Reinier de Graaf Hospital

In collaboration with ChipSoft Nederland, we implemented Autoscriber within HiX at Reinier de Graaf ziekenhuis.

Petra Kok shares her experience of the integration — highlighting a noticeable reduction in administrative burden and an optimised workflow for clinical staff.

Aran Jellema from ChipSoft adds:

"We visited Reinier de Graaf and saw firsthand how the solution works in practice - and the impressive results it delivered."

👉 Watch the full video to see how AI-driven documentation is transforming care.